School Inventory Manager including IT & Inventory, Premises, Booking and Contract Management with Helpdesk

Over a decade of collaborative feedback from IT technicians to directors in schools and districts across the world has resulted in a system that helps you share resources, manage contracts and prevent asset misappropriation in a financially accountable way.

When it comes to IT and inventory management, the system can streamline your audit process, stop unnecessary expenditure and provide more accurate information from a fully customisable report system.

 

Eliminate unnecessary work and expenditure

As well as saving you time and money it will keep you compliant across the following areas: 

Insurance: Relate your premium to your asset estate value, and sleep better knowing you can quickly and accurately make an insurance claim should the worst happen.

Procurement/resource planning: If you can see what IT and general inventory you have, you won’t waste money buying things your school doesn’t need. Produce short and long term procurement forecasts through our integrated customisable reporting system.

Audit/asset tracking: Our mobile app makes it easy for you to move inventory from room to room and update its location. Laborious asset audits are firmly relegated to the past with our smartphone application technology.

Staff & Student Asset Management and Loan Pool: Simplify the process of assigning devices through smartphone technology and keep a full audit trail. Inventory booking system Dec 16.

Software Asset Management: Make informed decisions by seeing which software titles are really being used and maximise the value from your software investment.

Links to Accounting System: Time saving links to leading accounting solutions such as PS Financials.

Business Continuity Plan: Supports your recovery process by providing room values for insurance, asset lists for areas of the school to create temporary classrooms, insurance and facilities reports.

PC & Laptop discovery agent: MSI files deployed to discover full specification of individual devices and installed software.

Document and Photos: Add multiple photos and documents to rooms, inventory, pupils and 


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Work smarter, faster and securely

We help schools harness the power of mobile cloud technology to drive operational efficiencies and cost reductions. Our smartphone applications transform legacy processes which took hours into tasks which can be accomplished in minutes. You’ll find it a fantastic way to track IT inventory and simplify the assignment of one-to-one devices securely across multiple schools.

Device deployment: Simplify the process of assigning one-to-one devices to students and teachers.

Inventory tracking: It is easy for you to identify and move inventory by scanning barcodes or through cut and paste. Simply add, edit and update your data whilst on the move.

Inventory auditing: Laborious audits transform into 10 minute per room updates (on average) using the automated audit mode. Identify moved and missing inventory.

Images/documents: Attach multiple photos and documents to inventory, rooms, staff and pupil records with ease.

PAT Test recording: Save time by PAT test recording and auditing simultaneously. Log PAT test results.

Helpdesk: View, reply, assign, update and close tickets on the move.

Mobile tech screen in frame

 

 


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Be systematic and compliant

Schools have a duty to ensure that buildings under their control comply with statutory, regulatory and corporate standards - no easy task as legislation is becoming increasingly more complex. Thankfully you’ll find our premises management module makes this task much easier.

Developed in conjunction with Millais School Horsham, this module comes as standard with all our education solutions and allows you to keep on top of all checks you wish to carry out on different assets. For instance, you can schedule in regular maintenance and ensure it is carried out, be alerted to checks and assessments against policies for security, fire safety, health and safety including monitoring as well as ensure risk assessments are prepared and acted upon.

Schedule maintenance to grounds, buildings, rooms, vehicles and equipment

Schedule checks for asbestos, legionella, water filters etc

Plan works: Schedule decorating, window, flooring, building and land works

COSHH, fire & risk assessment check dates

Room dimensions with electrical and plumbing details

Images/documents

Mass edit/update feature for completed works

Schedule PAT testing

Email alerts and reporting

Integrates with Helpdesk to manage staff requests/tickets

 

PAT test in frame

 

 


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Free yourself from rollover traps

If you’ve ever suffered the frustration of missing a renewal window and been ‘rolled over’ into another contract period you are not alone. Automated renewal and unclear termination notification clauses are often designed to confuse and ensnare.

Avoid these traps by using the contract management module included in all our education solutions. Developed in conjunction with Milton Keynes Education Trust, it will alert you when contracts are up for renewal, prevent unexpected invoices and give you time to negotiate a new contract at terms that work for you and your school.

Supplier contract details and ledger code

Start and finish dates

Schedule service dates and prompts

Auto renewal dates

Termination notification date and notice period

Document storage

Email alerts and reporting

Contract screen in frame

 

 

 


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Simplify issues, streamline tasks

Whether you are a school, academy MAT or district there are communication and support issues that make serving students and faculty a challenge. Helpdesk is designed to reduce bottlenecks, simplify administrative tasks and increase efficiency. Better still, your staff and students don’t need to be system users to log tickets on our Helpdesk. 

Designed in conjunction with schools and districts including Oldham Academy North, the Helpdesk module has been developed to work with any portal and comes as standard with all our education solutions.

Key features of Helpdesk: 

Link to portal for staff and students

Target tickets to individuals and teams

Customisable ticket layout by teams

Smartphone management of tickets

Relate tickets to inventory or building infrastructure

Mass edit, assign, update, merge and reply to tickets

Screen and report updates on outstanding tickets

Central management for MATs and districts

Customisable reporting system

ticket list in frame

 


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Maximise income generation in new ways

Four out of ten state schools are renting out rooms and assets to raise much needed extra funds. Our Room and Asset Booking module helps them do this efficiently and professionally. It also prevents double-booking. As there is nothing worse than someone who has booked a room, arriving to find it's already occupied, or, having planned an entire lesson around a laptop trolley, to find it is unavailable.

Hundreds of our customers have experienced this, and as a result of their feedback we have developed a simple and intuitive Room and Asset Booking module.

  • No limits on numbers or types of bookable assets
  • Shared calendar
  • Customised booking forms for different asset groups
  • Portal login for staff
  • Categorised assets and rooms
  • Reserve multiple assets simultaneously
  • Vehicle booking alongside MOT dates and services
  • Administrative approval

Room and Asset Booking Module Calendar

 

Asset Booking Manager

 


To request a detailed technical specification, please

Book a demo, trial our software or request a brochure today.